Everything You Need to Manage Contracts Properly
From onboarding new clients and suppliers through to signatures, renewals, and audit trails — plus AI agent integration. Twelve capabilities that cover the complete contract lifecycle.
Client & Supplier Onboarding
Eliminate manual data entry and paper-based onboarding. Our intelligent system collects, validates, and organizes all client and supplier information — reducing onboarding time from days to minutes.
Smart Data Collection
- Custom onboarding forms with conditional logic — fields change based on entity type
- Support for individuals, companies, trusts, and partnerships
- AI-powered extraction from ID documents and registration certificates
Compliance & Risk
- B-BBEE certificate collection with automatic level verification
- Document expiration monitoring with automated email reminders
- Risk scoring based on collected information and document completeness
Contract Creation & AI Extraction
Create contracts in seconds, not hours. Whether you're starting from a template or uploading existing agreements, our AI-powered system handles the heavy lifting — extracting key terms, populating fields, and ensuring nothing falls through the cracks.
Template-Based Creation
- Pre-built templates for employment contracts, NDAs, service agreements, leases, and supplier contracts
- Dynamic field insertion — automatically pull party details from your onboarded clients and suppliers
- Clause library with approved legal language for quick insertion
- Version control tracks every change from draft to final signed version
AI-Powered Extraction
- Upload existing contracts and let AI extract parties, dates, values, renewal terms, and key obligations
- Automatic identification of critical clauses: termination, liability caps, indemnities, and warranties
- Extracted data automatically populates your contract database for reporting and tracking
- Bulk import support — migrate your entire contract portfolio with AI assistance
Contract Negotiation
No more email chains, lost versions, or wondering who changed what. Our negotiation workflow keeps everything in one place — internal reviews, external counterparty feedback, and every revision tracked with complete transparency.
Collaborative Workflow
- Share contracts with external parties via secure links — no account required
- Counterparties can request changes, add comments, and propose alternative language
- Internal team can review, accept, reject, or counter each requested change
- Real-time notifications keep all stakeholders informed of progress
Version Control & Audit
- Every version automatically saved — compare any two versions side by side
- Complete audit trail: who made each change, when, and why
- Roll back to any previous version with one click
- Full negotiation timeline from first draft to signed agreement
Dynamic Multi-Level Approvals
Ensure the right people approve every contract before it's signed. Build sophisticated approval workflows that match your organization's governance — from simple manager sign-off to complex multi-department approval chains.
Flexible Workflow Design
- Different approval chains for each contract type — employment routes to HR, vendor to procurement
- Value-based routing: contracts over R500K automatically require CFO approval
- Sequential or parallel approvals — wait for each level or allow simultaneous review
Tracking & Automation
- Visual approval status: see exactly where each contract is in the chain
- Automatic reminders to approvers after 24, 48, and 72 hours
- Escalation rules: auto-notify managers when approvals are delayed
Electronic Signatures
Close deals faster with legally binding electronic signatures. Our embedded signing experience works seamlessly within your workflow — signers receive a branded experience, sign from any device, and you get instant notification. No DocuSign subscription required.
Signing Experience
- White-labeled signing pages with your company logo, colors, and domain
- Mobile-optimized interface — sign from phone, tablet, or desktop
- Draw signature, type name, or upload an image of your signature
- Initial and date fields for complex documents requiring multiple sign-offs
Workflow & Compliance
- Sequential signing: define exact order (employee first, then manager, then HR)
- Automatic reminders to signers who haven't completed
- Legally compliant under South African ECT Act with full audit certificate
- Tamper-evident seal ensures document hasn't been modified after signing
Contract Management & Dashboards
See the health of your entire contract portfolio at a glance. Each workspace gets its own dashboard with relevant metrics — never miss a renewal or let a contract auto-renew without review.
Real-Time Visibility
- Active contract count and total value by workspace, category, or counterparty
- Contracts expiring in 30/60/90 days with one-click renewal workflow
- Pending actions: signatures awaited, approvals needed, negotiations in progress
Smart Notifications
- Configurable alerts: renewal reminders 90, 60, 30, and 7 days before expiry
- Weekly digest emails summarizing upcoming expirations and pending actions
- Role-based notifications: Finance sees value alerts, Legal sees compliance issues
Full Audit Trails
Every action on every contract is permanently recorded. When auditors ask "who approved this?" or "when was this changed?" — you'll have the answer instantly. Immutable logs for compliance, disputes, and due diligence.
What We Track
- Contract lifecycle events: created, edited, approved, signed, renewed, terminated
- Document access: who viewed, downloaded, or shared each contract
- Approval decisions: approved, rejected, or returned with comments
Compliance Ready
- Immutable logs — records cannot be edited or deleted, even by administrators
- UTC timestamps with user identification (name, email, IP address)
- Supports POPIA, King IV governance, and ISO 27001 compliance requirements
Stakeholder Portals
Give your stakeholders secure, self-service access to their contracts. Tenants view lease agreements, employees access employment contracts, partners review agreements — all without emailing your team for copies.
Portal Types
- Tenant Portal: Lease documents, payment schedules, maintenance requests
- Employee Portal: Employment contracts, policies, benefits documentation
- Partner Portal: Partnership agreements, revenue shares, joint venture docs
- Shareholder Portal: Share certificates, resolutions, cap table access
Self-Service Features
- Stakeholders log in with email link — no password to remember
- View contract details, key dates, and renewal information
- Download signed documents and supporting attachments
- Request contract amendments or renewals through the portal
AI-Powered Contract Search
Stop digging through folders. Just ask. Our AI search understands natural language and legal terminology — ask questions like you would ask a colleague, and get precise answers with citations.
How It Works
- Ask questions in plain English — no special search syntax required
- AI understands legal terminology: "indemnity," "force majeure," "material breach"
- Search across all contracts or filter by workspace, counterparty, or date range
Example Questions
- "What is the notice period for terminating my services contract?"
- "Which contracts have automatic renewal clauses expiring in 90 days?"
- "What are the liability caps across all our vendor agreements?"
AI-Powered Contract Review
Upload any contract and let AI review it against your playbook in seconds. Get redlined Word documents with tracked changes and explanatory comments — like having a junior lawyer on demand, available 24/7, at a fraction of the cost.
Intelligent Redlining
- AI reads your contract clause by clause and flags deviations from your approved playbook
- Generates tracked-change redlines directly in your Word document — no copy-paste
- Explanatory comments explain why each change is recommended, citing your playbook rules
- Risk-severity scoring: critical issues, warnings, and suggestions clearly categorized
Custom Playbooks
- Define your organization's standard positions on indemnities, liability caps, IP, and more
- Different playbooks for different contract types — vendor, employment, lease, NDA
- AI learns your preferred language and negotiation positions over time
- Export redlined documents as .docx with full tracked changes for counterparty review
AI Agent Integration (MCP)
Connect any MCP-compatible AI agent — Claude, ChatGPT, Cursor, or your own custom tools — directly to your MyContracts workspace. Your AI agent discovers all available capabilities automatically and can manage contracts, trigger approvals, send for signing, and draft documents through natural language.
What Your AI Agent Can Do
- Create, update, and manage contracts across all agreement types
- Trigger multi-level approval workflows and process approvals
- Send documents for e-signature via BoldSign
- Draft Statements of Work and company policies using AI
- Search and filter agreements, templates, users, and companies
Enterprise-Ready
- Tenant-scoped API tokens — each token is bound to one workspace
- Full tenant isolation — AI agents only see their own data
- Two connection modes: local (dev) and web (production)
- Works with Claude Code, Cursor, Claude.ai, and any MCP client
- Available exclusively on the Business Plus plan
Ready to Get Your Contracts Under Control?
Start with a free account. Upgrade when you need more. See for yourself why South African businesses are switching to My-Contracts.