Contract Management for
SA Lenders & Credit Providers
Providing funding is your business. Managing loan agreements, security cessions, sureties, and NCR compliance shouldn't consume your team's time. My-Contracts centralizes your entire lending portfolio—from application through repayment—with a Specialised Funding Workspace that understands South African credit regulations.
The Finance & Funding
Landscape in South Africa
South Africa's finance and funding sector—from asset finance and invoice discounting to business loans and property development funding—operates under some of the continent's strictest credit regulations. The National Credit Act, NCR registration requirements, and affordability assessments create compliance complexity that demands meticulous documentation.
Every loan agreement requires supporting security documentation: cessions, bonds, sureties, guarantees. Managing these interconnected documents across hundreds or thousands of facilities—while tracking repayments, defaults, and enforcement rights—is the operational challenge that separates profitable lenders from those drowning in administrative overhead.
2025 Lending Compliance Realities
National Credit Act Amendments
Stricter affordability assessments and increased penalties for non-compliant lending practices
NCR Enforcement Intensifies
Record compliance audits and deregistrations for credit providers failing documentation standards
FICA 2025 Requirements
Enhanced client verification and beneficial ownership disclosure for all credit facilities
Debt Collection Regulations
Prescribed collection practices and mandatory notice requirements before legal action
Managing Portfolios of
Interconnected Documents
Finance and funding businesses face unique challenges where every loan agreement connects to multiple security documents, guarantees, and compliance records.
Loan Agreement Complexity
- •Term loans, revolving facilities, bridging finance—each with different structures
- •Interest rate variations: fixed, variable, prime-linked with different margins
- •Repayment schedules: monthly, bullet payments, capital holidays
- •No central system tracking facility limits, drawdowns, and outstanding balances
Security Documentation Maze
- •Each loan secured by multiple documents: deeds of suretyship, cessions, bonds
- •General notarial bonds registered at Deeds Office—registration tracking nightmare
- •Cessions over book debts, insurance policies, rental income—scattered across files
- •Can't quickly answer: "What security do we hold for Borrower X?"
Surety & Guarantee Management
- •Directors standing surety for company borrowings—tracking who signed what
- •Spouse consent requirements under Matrimonial Property Act
- •Limited vs unlimited suretyships—enforcement rights differ dramatically
- •When borrower defaults, finding all guarantor details takes hours
NCR Compliance Burden
- •Pre-agreement statements and quotations required for every facility
- •Affordability assessments with supporting income/expense documentation
- •Credit Life Insurance disclosure and policy tracking
- •NCR audits demand immediate production of compliant documentation
Default & Collection Process
- •Section 129 notice requirements before legal action—strict timelines
- •Debt review applications halt collection—tracking status manually
- •Prescription tracking: 3-year countdown to debt becoming unenforceable
- •Attorney referrals need complete document packs—compiling takes days
FICA & Client Verification
- •Client FICA documentation for borrowers, sureties, and beneficial owners
- •Ongoing monitoring and document refresh requirements
- •Risk categorization and enhanced due diligence for high-value facilities
- •FIC audits require immediate access to compliant verification records
What if none of this
had to happen?
One platform that eliminates document chaos so you can focus on growing your loan book and managing your portfolio with confidence.
Specialised Funding Workspace for
Your Lending Portfolio
My-Contracts includes a Specialised Funding Workspace designed specifically for managing loan agreements, security cessions, bonds, sureties, and guarantees—with built-in NCR and FICA compliance.
All Loan Facilities in One System
The Funding Workspace gives you a complete view of your lending portfolio with every loan agreement linked to its security documents, guarantees, and compliance records. See facility limits, drawdowns, repayment status, and security coverage at a glance.
Loan Agreements
Term loans, revolving facilities, bridging finance with automated repayment tracking and interest calculations
Security Documentation
Cessions, bonds, pledges—all linked to parent loan with registration status and enforcement rights
Sureties & Guarantees
Track who signed what, spouse consent status, and guarantee limits for enforcement
Security Documents Linked to Loan Agreements
Every security document—cessions over book debts, notarial bonds, insurance policy assignments—links directly to the parent loan agreement. Instantly see what security you hold, registration status, and enforcement procedures when borrowers default.
Cessions
Book debts, rental income, insurance policies—track what's ceded and to whom
Bonds
General notarial bonds with Deeds Office registration tracking and ranking
Pledges & Hypothecs
Movable property security with possession and perfection status
Complete Surety & Guarantee Tracking
Track every director, shareholder, and third-party standing surety. Capture spouse consent, guarantee limits, and all supporting documentation. When defaults occur, instantly identify all parties liable under suretyships with full enforcement details.
Required Documents
- ✓Signed deed of suretyship
- ✓Spouse consent (if married in community)
- ✓ID document and proof of address
- ✓Financial disclosure forms
Tracking Details
- ✓Limited vs unlimited suretyship
- ✓Guarantee amount and currency
- ✓Joint and several liability status
- ✓Release conditions and termination dates
NCR-Compliant Lending from Day One
Every loan agreement template includes mandatory National Credit Act disclosures, pre-agreement statements, and affordability assessment records. Automated compliance checks ensure no facility is advanced without complete documentation—protecting you from NCR penalties.
Pre-Disbursement Compliance
- ✓Pre-agreement statement and quotation
- ✓Affordability assessment with supporting docs
- ✓Credit bureau consent and report
- ✓Credit Life Insurance disclosure
Ongoing Monitoring
- ✓Interest rate change notifications
- ✓Annual statement of account
- ✓Settlement quote generation
- ✓Complaint and dispute logging
Automated Default & Collection Workflows
When borrowers default, My-Contracts guides you through compliant collection processes. Section 129 notices generated automatically, debt review status tracked, and prescription countdowns monitored. Export complete attorney referral packs in minutes—not days.
Default Management Process
Missed Payment Detected: Automatic flagging when repayments are overdue
Section 129 Notice: Generated with required 10/20 business day remedy period
Debt Review Tracking: Monitor if borrower applies for debt counseling
Prescription Countdown: Track 3-year prescription period to prevent debt lapse
Attorney Referral: Complete document pack exported including all security and guarantees
FICA-Compliant Client Verification
Collect FICA documentation for borrowers, sureties, and beneficial owners during application. AI extraction from ID documents, risk categorization, and automated monitoring ensure you're always FIC-audit ready with complete verification records.
Client Verification
- ✓ID document verification and extraction
- ✓Proof of address and residence
- ✓Source of income/funds verification
- ✓Beneficial ownership disclosure
Ongoing Monitoring
- ✓Risk categorization and EDD triggers
- ✓Document expiry tracking and refresh
- ✓Politically exposed person (PEP) screening
- ✓Suspicious transaction reporting
How Finance Businesses
Use My-Contracts
improved recovery rate
Challenge
R180M loan book across 240 facilities. Each loan secured by multiple documents: notarial bonds, cessions, sureties. When defaults occurred, legal team spent 3+ days per case compiling security documentation from scattered files.
Solution
All loan agreements in Finance Workspace with linked security documents. Each notarial bond tracks Deeds Office registration status, cessions show what's assigned, sureties list all guarantors with spouse consent. Default triggers automatic attorney pack generation.
Attorney referral time reduced from 3 days to 45 minutes. 100% of defaults include complete security documentation. Recovery rate improved by 22%.
duplicate exposure prevented
Challenge
Invoice discounting business advancing against ceded book debts. Client assigned same debtor invoices to two different funders—R2.8M exposure before discovery. No system tracking which debtors were ceded per facility.
Solution
Cession agreements linked to loan facilities with debtor-level tracking. New cession applications automatically checked against existing cessions. Alert system flags duplicate debtor assignments before funds are advanced.
Prevented R2.8M duplicate cession exposure. 100% visibility into which debtors are ceded per client.
NCR compliance findings
Challenge
Received NCR audit notice with 30 days to produce compliant documentation for 120 active facilities. Pre-agreement statements, affordability assessments, and credit reports scattered across email and physical files. Estimated 400+ hours to compile manually.
Solution
All loan agreements include mandatory NCR compliance documents: pre-agreement statements, quotations, affordability assessments, credit bureau consents. One-click compliance pack export per facility with complete audit trail.
NCR audit pack for 120 facilities generated in 6 hours. Zero compliance findings. Audit completed with commendation.
saved from prescription
Challenge
Discovered R4.2M in debt approaching 3-year prescription deadline. No system tracking prescription periods—aging report couldn't identify which debts required immediate legal action to interrupt prescription.
Solution
Automated prescription tracking for every loan agreement. Dashboard shows: debts approaching prescription (180 days out), debts critical (30 days out), debts prescribed. Automated Section 129 notice workflows to interrupt prescription before deadlines.
R4.2M in at-risk debt referred to attorneys before prescription. Zero debt lost to prescription in 18 months.
Features That Matter
to Lenders
Portfolio Value Dashboards
Real-time loan book value across all facilities. Filter by product type, risk rating, or arrears status. Track disbursements, repayments, and outstanding balances at portfolio and facility level.
Repayment Schedule Tracking
Automated repayment schedules with interest calculations. Track missed payments, partial payments, and early settlements. Generate updated schedules after payment variations or restructures.
Deeds Office Integration
Track notarial bond registration status at Deeds Office. Record bond numbers, registration dates, and ranking. Automated reminders when registration is pending for extended periods.
Security Coverage Analysis
Calculate loan-to-value ratios across facilities. Track security valuations and trigger alerts when LTV covenants are breached. Identify under-secured facilities requiring additional security.
Ready to Transform Your
Lending Operations?
Join South African finance and funding businesses using My-Contracts to manage their loan portfolios, security documentation, and NCR compliance with confidence.